How to Set Up Zoom Meeting Properly

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How to Set Up Zoom Meeting
How to Set Up Zoom Meeting

This pandemic situation in the world leads most of the people in the world to stay and work from home and stay in touch with their loved ones through video conferencing platforms.
Zoom is one of such emerging platforms in the world. It was started in 2011. If you can Set Up Zoom Meeting and keep your call under 40 minutes and manage your participants to less than 100, still you can use it for free. You can upgrade your Zoom plans and expand your requirements to manage more participants, more time, and more features like cloud recording.

In this guide, we will show you how you can set up Zoom meeting properly and stay connected with your workers and loved ones. Let’s get started.

How to Download Zoom

  1. The first thing that you have to do is to set up Zoom properly on your PC, Mac, Android, or iPhone. You can download the applications by using the following links.
  2. Zoom for PCs – Windows / Mac
  3. Zoom App for Mobiles – Android / iOS
  4. Zoom browsers extensions – Zoom Google Chrome Extension / Zoom Mozilla Firefox Add-on
  5. Now install Zoom and open the application.

    Zoom Sign In window
    Zoom Sign In window
  6. If you are a new user to Zoom, then create an account on Zoom.
  7. Otherwise, type your credentials and click on the “sign-in” button to log in to Zoom.
  8. Then Zoom asks for permissions to access your computer’s microphone.
  9. Grant the permissions by selecting “Yes”.

You can now use Zoom and connect with anyone requested to connect via a link to have a video conference.

Now if you want to set up Zoom meeting hosted by you, how can we do that?

How to Set Up Zoom Meeting

• First click the “New Meeting” icon.

New Meeting Icon on Zoom
New Meeting Icon on Zoom

• It will ask for permission to access your camera on your computer or mobile.

• Click “Yes

• A dialogue box will pop up. It will ask you to “Join with Computer Audio”.

Join Audio Popup window on Zoom
Join Audio Popup window on Zoom

• If you tick the check box that says “automatically join audio by computer when joining a meeting”, it will automatically join with your computer audio the next time you get on with a Zoom call.

• It also has the option to “Test Speaker and Microphone

• Run this test and make sure that your microphone and speakers work properly.

• Click “join with computer audio”.

• Make sure that you unmute yourself by viewing the mic icon at the bottom left corner of the window.

Icons to Mute and Unmute yourself and enable and disable your video
Icons to Mute and Unmute yourself and enable and disable your video

• Once you are ready for people to see you click on “Start Video”.

• Now all your participants can see you and hear your voice as well.

• During your Zoom meeting you can mute yourself and stop your video by click on the corresponding icons.

How to invite others to join to Zoom Meeting

Ok. Now you have started a new Zoom meeting. How can you join your colleagues and participants in your Zoom meeting? This is how you can do it.

• Click on the Participants icon at the bottom of your screen.

Select Partici;ants icon in Zoom Meeting Control Bar
Select Partici;ants icon in Zoom Meeting Control Bar

• Click the “Invite” button to appear at the bottom of the Zoom window.

Click Invite Button appear at the borrom of the Zoom Window
Click Invite Button appear at the borrom of the Zoom Window

• Click “Copy Invite Link”.

Click Copy Invite Link
Click Copy Invite Link

• Now send the meeting URL to anybody that you wish to connect to your Zoom call.

• You can also directly send the link by Zoom by click on the Email tab.

Share Zoom Invitation Link via Email
Share Zoom Invitation Link via Email

• Now your participants can connect to your Zoom meeting using the link provided.

How to control the behavior of participants while hosting a Zoom meeting

• Click on the Participants icon at the bottom of your screen.

Select Partici;ants icon in Zoom Meeting Control Bar
Select Partici;ants icon in Zoom Meeting Control Bar

• Now hover to the corresponding participant and you can mute and unmute them by clicking on the Mute / Unmute button.

Mute Particular Participant in a Zoom Meeting
Mute Particular Participant in a Zoom Meeting

• You can also Mute all participants by click on the Mute All icon.

How to Mute All in a Zoom Meeting
How to Mute All in a Zoom Meeting

• You can chat with your participants by clicking on the Chat icon.

Useing Zoom Meeting Controls to Chat, Raise Hand, Share Screen and record a Zoom Meeting
Useing Zoom Meeting Controls to Chat, Raise Hand, Share Screen and record a Zoom Meeting

• Share your screen, videos, application window, and whiteboards by clicking on the Share Screen icon.

• Record your meeting by clicking on the Record button

• If any participant needs to ask a question from you during the meeting they can raise their hands by clicking on the Reactions button and then the Raise Hand button.

How to Set Up Zoom Meeting from the web

Now let’s see how you can host a Zoom meeting from the web. This means how you can set up Zoom meeting without setup the Zoom app on your computer or mobile phone. It is just simple steps away.

  • First visit Zoom’s official website.

    Set up Zoom Meeting From the Web
    Set up Zoom Meeting From the Web
  • Click the “Host a meeting” button to set up Zoom Meeting.
  • Select “Screen Share Only” or “With Video On” or “With Video Off”.
  • Now click the link stating that “Start from your Browser”.

    Launch Zoom Meeting From the Browser
    Launch Zoom Meeting From the Browser
  • If you have already installed the Zoom app on your computer it will try to launch the Zoom meeting from the App.
  • If you still want to launch the meeting from the browser, click Cancel.
  • This will be directed to Set up Zoom Meeting from the web.

That’s it. Now you know how to set up Zoom meeting.

More Zoom Guides

How to share Youtube video on Zoom.

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